Look to us for all your boardroom rental needs
Whitby Location
Conveniently located in Durham Region, our modern and top-of-the-line boardroom rental in Whitby provides our clients with a welcoming ambiance and relaxed atmosphere. Well away from the “hustle and bustle” of busy Downtown Toronto, our boardrooms provide the perfect location for those who don’t wish to deal with the Toronto congestion. Decorated to the highest of standards, each of our three boardrooms are all state-of-the-art while being suitably comfortable. Each boardroom is equipped with teleconferencing systems and full court reporting services. Our knowledgeable staff are always available to help and our excellent catering services will make your meeting a delight. Book your boardroom today and experience the best available in the Durham Region.
Barrie Location
Located in the heart of Barrie, our four top-of-the-line boardrooms are available for rental. Rooms are neutral and will provide you with a modern welcoming ambiance and relaxed atmosphere. Well away from the “hustle and bustle” of busy Downtown Toronto, our boardrooms provide the perfect location for those who don’t wish to deal with the Toronto congestion.
Boardrooms are well decorated are equipped with teleconferencing systems and full court reporting services. Our knowledgeable staff are always available to help and our excellent catering services will make your meeting a delight. Book your boardroom today and experience the best available in the Barrie and Simcoe County.
Please make sure you are booking the room 3+ weeks in advance. If the rooms is needed sooner, please contact us for availability.
Cancellation Policy: If advised about cancellation before 4:00 pm the previous business day no charge applies. If not advised of cancellation the 3 hour minimum charge applies.
How much notice do I have to give when booking with OTR?
Preferably a few weeks’ notice to ensure the space is available, and that there is sufficient time to find a court reporter & order catering.
The examination should only be a half day, but what if it lasts longer then the time scheduled?
That is no problem at all. For an examination we charge hourly (min.3hr) you pay for the time you are examining. If it goes longer then the time slot scheduled you are still being charged hourly.
I am travelling quite a distance to attend the examination, what if I am running behind?
You can always call the OTR line (289-638-2020) or my e-mail at info@otr.report and let our administrator know, she can pass the message along to opposing counsel as well as the court reporter, and it begins when you arrive.
What if I have to cancel my examination/mediation?
If you have to cancel your booking with us, you may call or email to let our administrator know, if catering has been ordered she will need 24-48 hours’ notice. If the cancellation is last minute (morning of) you will be charged a 3 hr. minimum.
Do you offer video conferencing?
Yes we do. We offer Zoom conferencing as well as MS teams.
What if I need an extra room for a mediation?
You would just have to inform our administrator when you are booking your mediation, she will write it on the confirmation that is sent to you. We do charge an additional $150.00 per extra room that is used.
I forgot to print out important documents I needed for the examination, are you able to help with this?
Of course we are. We have printers available on-site. You may email our administator the documents you would like printed and they will gladly print them for you.
Small Room
Features:
- Complimentary beverage service
- Full individualized catering available on request
- Teleconferencing
- Holds up to 6 people
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Medium Room
Features:
- Complimentary beverage service
- Full individualized catering available on request
- Teleconferencing
- Holds up to 8 people
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Large Room
Features:
- Presentation tools
- Complimentary beverage service
- Full individualized catering on request
- Teleconferencing
- Videoconferencing
- Holds up to 10 people