Despite continuous developments in recording technology, professional court reporters remain an indispensable part of legal proceedings. In courtrooms, mediations, examinations, and interviews, they provide an unparalleled level of accuracy, real-time support, and reliability that digital devices alone cannot guarantee.
Limitations of Relying on Audio and Video Recorders
While recording devices are often marketed as cost-effective and convenient, they come with significant drawbacks, especially in high-stakes legal environments. The most common issues include:
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Equipment must be rented or purchased if the venue does not supply it
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Responsibility for setup, maintenance, and data storage falls on the user
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Susceptibility to technical failure, power loss, or interrupted recording
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Inability to assess audio clarity or detect file corruption until after the session
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Additional transcription costs
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No real-time access to spoken content for participants
Even a minor disruption, such as background noise, overlapping dialogue, or hardware failure, can lead to inaccurate or incomplete records. A digital recorder cannot request clarification, and it cannot flag problems as they occur.
Advantages of Hiring a Court Reporter
Professional court reporters offer an active, responsive solution. Certified to transcribe at speeds exceeding 225 words per minute, they use stenographic technology and specialized training to ensure accuracy in real time.
When speakers talk over one another or mumble, a court reporter can intervene to clarify and document the correct information on the spot. They also support participants during proceedings by locating and repeating prior statements upon request. Many court reporters provide certified transcripts shortly after the event, removing the need to outsource to separate transcription providers.
Reducing Risk in Legal Proceedings
Accurate transcripts are critical in legal settings, where a single omission or error can have significant consequences. Unlike automated solutions, human court reporters contribute to the quality of the record as it is being created. Their ability to correct, clarify, and produce certified documentation helps reduce errors and avoid post-proceeding complications.
Court reporters in Ontario are held to professional and ethical standards. As outlined by the Court Reporters Association of Ontario, they are required to maintain neutrality and safeguard the integrity of the record, responsibilities that cannot be automated.
Career Outlook for Court Reporters in 2025
Court reporting remains a viable and in-demand profession in Canada. As the demand for accurate legal transcription continues to grow, the profession offers long-term stability, opportunities for advancement, and income growth. Those considering a career in court reporting can find resources and training programs that support entry into the field.
On The Record Court Reporting Services
On The Record Court Reporting provides certified court reporters and transcription professionals for legal proceedings throughout Ontario. In addition to reporting services, clients may book boardrooms suitable for mediations, interviews, or professional meetings. Optional catering can also be arranged, allowing participants to remain focused on their legal matters.
To schedule a court reporter or boardroom rental, visit https://www.otr.report.