eDiscovery refers to discovery in which the information sought is in the electronic format typically stored in (cloud) servers. The impact of technology today has changed our approach to discovery as more data is being gathered and analyzed to gain insights into a case.
OTR has compiled 5 tips to ensure that your eDiscovery process is less hectic.
Map your vision
Having a concise plan of action to gather metadata will help create a timeline for your matter. This allows for gathering the documents promptly, processing, coding, reviewing and producing.
Knowing metadata and the different data types will give you a jump on understanding how to construct better searches or filters and will help you perform different types of advanced analysis.
Minimize your data
When dealing with large files, it is most helpful to reduce the data set to any potentially relevant subsets. Conducting searches and sorting the data by date ranges can help retain focus on the key parts of the matter. Removal of redundant data is also encouraged.
Utilizing structured analytics such as Near Duplicate Detection or Email Threading greatly helps in the speed and efficiency of any review as it helps to juxtapose documents and cross-check information.
Forming a team to prioritize the review of data sets can create batches (sets of documents) for each reviewer so that they are assigned a specific set of documents without re-reviewing each other’s work thus reducing the time spent on review.
Having good practices put in place will help ensure that your eDiscovery Project flows smoothly achieving optimal results.
To book a court reporter for a meeting or a mediation, or even to discuss a court reporting position with On The Record, call one of our locations today, conveniently located in Whitby and Barrie. We look forward to discussing your court reporting or mediation needs.