File Management: Storing Important Court Documents

During the course of a legal proceeding, maintaining court documents is very essential. The more organized  and accessible these documents are, the easier the process will be – a little arrangement can go a long way.

Here are just a few examples of important legal documents in which you should diligently file and retain.

Tax Records: Providing tax records for a period of at least seven years is advisable, however this may vary depending on the proceeding. They may even be considered for evidence.

Records from the calendar year:

Insurance policies, statement of investments, receipts that indicate the time and date of purchase are records which are just some of the records that maybe important.

Indefinite files of information:

On occasion, a document may need proof or validation due to the existing signatures of the parties. The following are examples of which documents may require such endorsement:

– Estate planning and investments

– Life insurance policies

– Custody agreements

– Certificates of Enrollment or Graduation

Proof of possession

It is best practice to retain a copy of all documents that contain the proof of ownership and transfer of assets – even after the property it pertains to has been sold. For example, shareholder agreements, general contracts, loan or mortgage documents.

These listings are some of the most important court documents that are often referred to during legal proceedings. It is well advisable to at least have a copy of the same in place of the original.

To book a court reporter for a meeting or a mediation, or even to discuss a court reporting position with On The Record, call one of our locations today, conveniently located in Whitby and Barrie  We look forward to discussing your court reporting or mediation needs.